DeKalb Times

Village of Hinckley Board of Trustees met May 19.

Here are the minutes provided by the board:

CALL BOARD MEETING TO ORDER: Meeting was called to order at 7:00 PM by Village President Quirk.

Roll call was taken showing the following:

Present: Sarah Quirk, Alyssa Prickett, Russell Kula, Steve Gayhart, Jamie Whitlock. Quorum established.

Absent: Trustee Siwicki

Also Present: Attorney Lundgren, Village Clerk Joan Bennett, Treasurer Dave Maroo, Chief Gettemy, Ceneca Wagner, Brandon Kramer (EEI), and Members of the Public.

PUBLIC COMMENT on Agenda Items Scheduled for Action Only

None

Administration of Oath of Office for Newly Reappointed Official:

President Quirk asked for a Motion to Reappoint Steven Gayhart for a two-year term as Trustee. Trustee Prickett motioned Steven Gayhart for a two-year term as Trustee, Trustee Kula seconded the motion. Roll call vote: Prickett-Aye, Kula-Aye, and Whitlock-Aye. Motion carried.

GENERAL BUSINESS

• Agenda item for discussion/approval: May 12th, 2025, Regular Board Meeting Minutes Treasurer Maroo noted that the draft minutes read the “Chief of Police, Treasurer, Clerk & Deputy Clerk are 4-year terms, not like the 2-year terms for appointed trustees.” Trustee Kula moved to approve the minutes with the revisions for May 12th, 2025, and Trustee Prickett seconded the motion. Roll call vote: Prickett-Aye, Kula-Aye, Gayhart-Aye, and Whitlock-Aye. Motion carried.

• Agenda item for discussion/approval: Payment of Invoices Due

Trustee Gayhart moved to approve the Payment of Invoices Due as presented, and Trustee Kula seconded the motion. Roll call vote: Kula-Aye, Gayhart-Aye, Whitlock-Aye, and Prickett-Aye . Motion carried.

PRESIDENT’S REPORT

President Quirk asked for a moment of silence for Mike Constant and his wife Debbie as they face health concerns.

Administration of Oath of Office for Newly Appointed Officials:

President Quirk asked for a Motion to Appoint Eddie Cullins for a two-year term as Trustee. Trustee Gayhart motioned Eddie Cullins for a two-year term as Trustee, Trustee Kula seconded the motion. Roll call vote: Prickett-Aye, Kula-Aye, Gayhart-Aye and Whitlock-Aye. Motion carried.

President Quirk asked for a Motion to Appoint Kathy Michael for a four-year term as Deputy Clerk. Trustee Kula motioned Kathy Michael for a four-year term as Deputy Clerk, Trustee Prickett seconded the motion. Roll call vote: Kula-Aye, Gayhart-Aye, Whitlock-Aye, and Cullins. Motion carried.

President Quirk asked for a Motion to Appoint Russ Kula to Interim President from May 20th through June 6th, 2025. Trustee Prickett motioned for Russ Kula to Interim President for May 20th to June 6th, 2025, Trustee Kula seconded the motion. Roll call vote: Whitlock-Aye, Cullins-Aye, Prickett-Aye, Kula Aye, and Gayhart-Aye. Motion carried.

President Quirk asked for a Motion to Appoint John Weibler for a four-year term as Committee Member of the Planning Commission/Zoning Board of Appeals. Trustee Kula motioned John Weibler for a four-year term as Committee Member of the Planning Commission/Zoning Board of Appeals, Trustee Whitlock seconded the motion. Roll call vote: Cullins-Aye, Prickett-Aye, Kula-Aye, Gayhart Aye, Whitlock-Aye. Motion carried.

For Discussion/Approval: Semi-Annual NOISE Amplification Permit Application Attorney Lundgren states this is a renewal of the patio request from last year. Trustee Gayhart motioned for the approval of the Semi-Annual Noise Amplification Permit Application; Trustee Whitlock seconded the motion. Roll call vote: Prickett-Aye, Kula-Aye, Gayhart-Aye, Whitlock-Aye, and Cullins-Aye. Motion carried.

ATTORNEY’S REPORT

Attorney Lundgren stated that the State repealed the 1% Grocery Tax, in turn local municipalities or counties may file to reinstate at the local level. If the Village want to do this, it must be filed before October 1, 2025, in order to take effect on January 1, 2026.

CLERK’S REPORT

Village Clerk Bennett stated this is National PUBLIC WORKS Week. Thank you to Ceneca Wagner and Eddie Drafke.

ENGINEER’S REPORT

Brandon Kramer stated that Engineering Enterprises Inc. (EEI) sent the contract to Universal Asphalt & Excavating, Inc. for the 2025 Road Program. Brandon Kramer also noted that there is a new grant opportunity from IDOT that he and Russ will be discussing.

TREASURER’S REPORT

Treasurer Maroo noted that the auditors came for the pre-audit visit, and they will return for the full audit the week of June 16, 2025.

Treasurer Maroo reminded each of the committee members to set up a time to discuss their appropriation requests for the first week in June (each trustee and department head). Also, Treasurer Maroo asked that the “Deposit Signature Cards” be put on the next Regular Board Meeting.

COMMITTEE REPORTS

Public Safety

No report.

Finance and Economic Development

No report.

Streets & Alleys

Trustee Kula stated that a resident would like to go 50/50 in repair of five squares of sidewalk. After discussion, it was decided that we are not offering this currently. President Quirk would like to establish a list of sidewalk repair locations and possibly revisit some type of program for the future. Trustee Kula asked who was responsible for the downtown sidewalks. Attorney Lundgren stated he would need to check the plat. Ceneca Wager stated that he has foam injection sidewalk repair for approximately four areas set up for this week. Ceneca will report back on the efficacy of the repairs and if he would recommend it for other areas.

Buildings, Grounds & Parks

No report.

Water & Sewer

No report.

Personnel

For Discussion/Approval: Holiday’s & Village Hours

Trustee Prickett stated that the Village of Hinckley has fewer recognized holidays than surrounding areas and motions that the Village follow the DeKalb County Clerk’s list of Holidays. Trustee Gayhart seconded the motion. Roll call vote: Cullins-Nay, Prickett-Aye, Kula-Nay, Gayhart-Aye, Whitlock-Nay. Motion failed.

Trustee Prickett moved to establish office hours that would accommodate busier times at the Village Hall, noting that mornings are busier and little to no business after 4:00 pm. Trustee Pricket motions to shift the hours to Mondays from 7:30 am - 6:30 pm and Tuesday-Friday from 7:30 am - 4:00 pm. Trustee Kula seconded the motion. Roll call vote: Prickett-Aye, Kula-Aye, Gayhart-Aye, Whitlock-Aye, and Cullins-Aye. Motion carried.

PUBLIC COMMENT

Treasurer Maroo requests, on behalf of the Hinckley Festival Association” that the Village consider paying for Port-o-potties, dumpsters, and garbage cans. NTE $1500. President Quirk asks that this be added to the June 9th Regular Board Meeting.

Also, Treasurer Maroo want to let all know that he delivered the plaque to Mike Constant this past Sunday and that Mike was truly appreciative of the gift and of the time he spent on the board.

OPEN DISCUSSION

None.

ADJOURMENT

President Quirk moved to adjourn the meeting at 7:46 pm. Trustee Prickett motioned to adjourn, and Trustee Kula seconded the motion. Voice vote: All in favor. Motion carried. The next Regular Board Meeting will be held on June 9th, 2025.

https://hinckleyil.com/vertical/sites/%7B010B6357-E152-4A43-AD03-56D178F14B55%7D/uploads/05.19.25_FINAL_RBM_Minutes.pdf