DeKalb Times

Shabbona Village Board met Sept. 24.

Here is the minutes provided by the board:

The Regular Meeting of the Shabbona Village Board was called to order by Interim Village President Donald J. Goncher on Monday, September 24 at 7:00 P.M. in the meeting room of the Village Maintenance Building. The meeting began with the Pledge of Allegiance. The following were in attendance:

ADDITIONS TO THE AGENDA

Frank Ottengheime asked to include tree limb pickup. Marc Cinnamon requested to include discussion on bid for pruning, stump removal, tree planting/removal and tree purchases.

APPROVAL OF AGENDA

Joe Perkins motioned to approve agenda with additions. John Rood seconded. All in favor vote aye.

CITIZENS ADDRESSING THE BOARD

A. VISITORS

There were no visitors wishing to address the board. A letter from Camden Foster discussing his concern about problems associated with parking on public streets—particularly those who park their vehicles/RVs/trailers in front of people’s property instead of their own. The letter included suggestions for updating ordinances. It was discussed that some of his suggestions for ordinance would be difficult to apply, some exist already, and others would not be legal. Jamie Deutsch noted that the owner of the specific vehicle that Mr. Foster called into question has the permission of the adjacent property owner to park there. It was further noted that the owner of the vehicle in question has plans to move it this fall. No further action was taken.

REPORTS and ACTION

A. VILLAGE ENGINEER-NORM BEEH

Norm looked at the sidewalk at Illini & Cherokee, examined excavation in progress and slope. Determined that it should be fine and can pour cement when ready. Sludge removal—Larry Frieders is talking to farmers to identify fields to land apply sludge. Soil samples will be done and sent to EPA. Will be ready to apply sludge to fields next August. Aeration bids: Norm recommends moving forward with RFP with date of work in August 2019. Norm will put together RFP for aeration. Well #6--Loan documents complete. Norm will send a copy to Don this week.

B. MAINTENANCE REPORT

Water tower cleaning should be starting soon. Bud and Trevor have begun working on sidewalks with plans to read meters this week. Sidewalk will be poured this week. Additional tasks performed include watering flowers, washed well houses and memorial, spraying weeds up town, Bud looked into “children playing” signs for Shabbona Road—the county does not use them and won’t permit them. Bud contacted IDOT about sweeping Rt. 30 and have not yet heard back. Mr. Melton took pictures of Lion’s and Mason’s signs and received permission from Lovett to put on his property. Have not yet received permission for signs at east end of town. Bud and Trevor have cut back on brush pick up on Mondays, but they did pick up 5 loads today. Have left notices at residences about having brush ready for pick up on Fridays going forward.

Trustee Ottengheim noted that he has heard from many residents about the decision not to pick up brush on Mondays. He thinks Village should continue with the service to residents. It was discussed that the contract with NI disposal includes brush pick up on Fridays. Frank Ottenghiem noted that NI disposal will not pick up the size of limbs most residents wish to have hauled away. Trustee Nolan noted that there are many ways to dispose of brush other than having Village employees do it. The Village also has a yard waste dumpster available for resident use. BP had a pile of brush that Don okayed for Bud and Trevor to pickup. There was a discussion over commercial yard waste pickup. Marc Cinnamon noted that anyone who is paid and responsible for doing the work should remove the brush. It was noted that helping businesses with clean up is a positive for the Village. If businesses notify Village, Buddy can leave a dump truck for them to fill. New tires were put on the 2010 pick up truck.

C. SHABBONA PATHWAY COMMITTEE-DAN NOLAN

Preview the Pathway event on September 15th saw 35-40 people in attendance. Tom Demmer and family walked with the group. Tom Demmer spoke briefly and had some news about some possible funding sources. Dan is waiting to hear more from Rep. Demmer about this. The committee is hoping the event will become an annual part of the UNC Health Fair.

D. RPC REPORT—DAN NOLAN

No meeting this month. Next meeting in October.

E. AD-HOC COMMITTEE FOR TREES—MARC CINNAMON

Have tried several times to set up a tree board meeting—have not had a meeting since April. Hope to have a meeting within the next few weeks. The village is at a point where we just need a general pruning on all of the right of way trees on all of the trees in the village. Focus on getting trees high enough above sidewalks so that people can pass without getting hit. Asplundh was in town 2-3 months ago, left stumps. Marc presented bid for stump removal, tree pruning, removal of dead trees, brush removal. Marc requests an additional $2500 to put in some additional trees, especially downtown. Funds for tree maintenance have been appropriated and are approved. Trees can be picked up by late October early November. Fall flowers were planted in all planters.

F. SHERIFF REPORT

Report was reviewed.

G. BUILDING & ZONING

Update from Don that he received word about possible demo of house east of Foster’s Financial. Still in need of a zoning board member.

H. APPROVAL OF MINUTES-- REGULAR MEETING—JULY 23, 2018

Frank Ottengheim motioned to approve minutes. Dan Nolan seconded all in favor vote aye. Motion carried.

FINANCIALS

A. TREASURER’S REPORT—

Frank Ottengheime motioned to approve. Joe Perkins seconded. Roll Call Vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins, aye, Marc Cinnamon, aye. John Rood, aye. Motion carried.

B. UTILITY BILL ISSUE

Complaints about garbage cans being dumped and then left in place other than where owners have left them. Uptown they are being left in parking spots or block the driveway. Cindy took complaint to district manager when first complaints occurred. It is happening again, so Cindy contacted again and he said he would call a meeting with truck drivers to discuss it with them again. Water bills going out next week.

C. APPROVAL OF BILLS

Frank Ottengheim motioned to approve bills. Marc Cinnamon seconded. Roll Call Vote. Marc Cinnamon-aye, Jamie Deutsch-aye, Dan Nolan-aye, Frank Ottengheime-aye, Joe Perkins-aye, John Rood-aye. Motion carried.

D. APPROVAL OF DONATIONS

There were no requests for donations.

OLD BUSINESS

A. ORDINANCE NO. 2018-09-24(A) AN ORDINANCE AMENDING TITLE 4, “PUBLIC

SAFETY," CHAPTER 2, "ANIMALS AND ANIMAL CONTROL," (CHICKENS)

There was a discussion over whether allowing 8 hens would lead to noise or sanitation problems. Frank Ottengheim motioned to allow no more than 4 hens. Jamie Deutsch seconded. Roll call vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins-aye, Marc Cinnamon-aye. John Rood-no. Motion carried. Marc Cinnamon motioned to approve the ordinance with changes. Joe Perkins seconded. Roll call vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins-aye, Marc Cinnamon-aye. John Rood-aye. Motion carried.

B. ORDINANCE NO. 2018-09-24(B) AN ORDINANCE AMENDING TITLE 5, “MOTOR VEHICLES AND TRAFFIC," OF THE SHABBONA MUNICIPAL CODE (GOLF CARTS/UTV)

Jamie Deutsch motioned to approve. Dan Nolan seconded. Frank Ottengheim questioned section 5- 6-2: driver must be 18 years of age. Drivers are licensed to drive automobiles at 16 why do they have to be 18 to drive a golf cart? It was also noted that section 5-6-4 D reads the maximum speed limit allowed is 30 mph—the speed limit is 35 on Preserve Road, so the ordinance should allow speeds up to 35 mph. It was further noted that in section 5-6-4 B/C/G it only reads golf carts, needs to include UTV. There was a Scribner’s error—section 5-6-5 should read $20 for permit. Permit fee was approved at August meeting. Jamie Deutsch motioned to amend ordinance to include a change in age of driver from 18 to 16, increase speed limit from 30 to 35 and include “UTV” where appropriate. Frank Ottengheim seconded. Roll call vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins- aye, Marc Cinnamon-aye. John Rood-no. Motion carried. Frank Ottengheim motioned to approve ordinance as amended. Jamie Deutsch seconded. Roll call vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-aye, Joe Perkins- aye, Marc Cinnamon-aye. John Rood-aye. Motion carried. The mayor noted that the Village office will not be prepared to issue stickers until Nov. 1st.

C. PROPOSED SOLAR ORDINANCE DISCUSSION

The mayor questioned whether the Village should go ahead with a solar ordinance or put a moratorium on ordinance. It was discussed that some municipalities have questions about setback rules, fines, and about who is going to check all of the regulations. With those kinds of questions municipalities are still being approached by solar energy companies. Some municipalities have put a 12-18 month moratorium in place. The Village is a non-home rule community so certain limitations apply. Attorney, Jessica Harrill, explained that there is a sample non-home-rule ordinance that is applicable to the Village. The Village doesn’t have to have an ordinance for solar but it is recommended to avoid possible infringement on personal property. Dan Nolan noted that we need to have something in place to hold people accountable if, for example, a solar farm is sold and ownership is transferred. Frank Ottengheim noted that a moratorium is a negative because it sends the message that the village isn’t open to considering new business. The lawyer will send out non- home rule ordinance for the trustees to consider.

D. INTERGOVERNMENTAL AGREEMENT WITH DEKALB COUNTY

Frank talked to Wayne Davey. Wayne thought Nathan Schwartz had been talking to Keith. Would be nice to have the IGA going into the new year. Jessica Harrill will follow up with Keith.

E. PUBLIC WORKS FILL-IN EMPLOYEE

Mayor Goncher explained that the help wanted ad will be put up for two weeks. After two weeks a review committee can be formed or potential employees can be considered before the full board. Board was asked to review draft terms of employment. It was discussed that the whole board should consider employees versus forming a committee.

F. APPROVAL TO CHANGE EMPLOYMENT STATUS OF TEMPORARY CROSSING GUARD

Joe Perkins motioned to approve changing employment status of Kristey Storey from part-time substitute to part-time permanent. Dan Nolan seconded. Roll call vote: Dan Nolan-aye, Jamie Deutsch-aye, Frank Ottengheime-no, Joe Perkins-aye, Marc Cinnamon-aye. John Rood-aye. Motion carried.

NEW BUSINESS

There was no new business to consider.

ADJOURNMENT

Joe Perkins motioned to adjourn. Marc Cinnamon seconded. All in favor vote aye. Motion carried. Meeting was adjourned at 8:27 PM

Meeting Minutes of the Village of Shabbona, Illinois submitted by Village Clerk, Janet Clark.

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